Salary Administration


Salary Administration serves as the final destination for all payroll-related documents at UTRGV. Numerous transactions pertaining to employee assignments and payroll forms are processed daily. All transactions go through stringent quality control reviews to ensure employees are paid in both an accurate and timely manner. In support of the university-wide paperless initiative to streamline and automate forms, many of these transactions are entirely electronic.


New Hires / Stipends / Change of Job Data Brief Description Recommendations
Human Resources guide on how to rehire or continue appointments for student employees, graduate assistants, work-study, and part-time nonstudent employees.

HR Portal


Portal Manual:

HR Portal Manual

Training Video:

Click the access training video link to have access. This link is located on the Human Resources -> Salary Administration | UTRGV page. Once you reach the Sign in Zoom page, you will need to access the training by clicking on the SSO icon, then choose your email account and it will prompt you to enter the passcode to watch the HR Portal training. ( Use passcode: Zh6?4iY!). If you have issues accessing the page, sign out, clear the cache, and close all browsers. Then try again.

Monthly Payroll Calendar and Timeline for all ePAF Forms and Hiring Proposals

October 2, 2023 Pay date Payroll Deadline

Due to Position Control office by 4:00pm on September 13, 2023

Due to Human Resources office by 4:00pm on September 18, 2023

November 1, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on October 12, 2023

Due to Human Resources office by 4:00pm on October 18, 2023

December 1, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on November 10, 2023

Due to Human Resources office by 4:00pm on November 15, 2023

January 2, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on December 11, 2023

Due to Human Resources office by 4:00pm on December 14, 2023

February 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on January 15, 2024

Due to Human Resources office by 4:00pm on January 18, 2024

March 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on February 13, 2024

Due to Human Resources office by 4:00pm on February 16, 2024

April 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on March 13, 2024

Due to Human Resources office by 4:00pm on March 18, 2024

May 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on April 12, 2024

Due to Human Resources office by 4:00pm on April 17, 2024

June 3, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on May 14, 2024

Due to Human Resources office by 4:00pm on May 17, 2024

July 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on June 12, 2024

Due to Human Resources office by 4:00pm on June 17, 2024

August 1, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on July 15, 2024

Due to Human Resources office by 4:00pm on July 18, 2024

September 3, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on August 14, 2024

Due to Human Resources office by 4:00pm on August 19, 2024

 

October 6, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on September 21, 2023

Due to Human Resources office by 4:00pm on September 26, 2023

October 20, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on October 5, 2023

Due to Human Resources office by 4:00pm on October 10, 2023

November 7, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on October 23, 2023

Due to Human Resources office by 4:00pm on October 26, 2023

November 22, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on November 7, 2023

Due to Human Resources office by 4:00pm on November 10, 2023

December 7, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on November 21, 2023

Due to Human Resources office by 4:00pm on November 27, 2023

December 21, 2023 Payroll Deadline

Due to Position Control office by 4:00pm on December 7, 2023

Due to Human Resources office by 4:00pm on December 12, 2023

January 8, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on December 14, 2022

Due to Human Resources office by 4:00pm on December 19, 2023

January 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on January 5, 2024

Due to Human Resources office by 4:00pm on January 10, 2024

February 7, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on January 23, 2024

Due to Human Resources office by 4:00pm on January 26, 2024

February 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on February 7, 2024

Due to Human Resources office by 4:00pm on February 12, 2024

March 7, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on February 21, 2024

Due to Human Resources office by 4:00pm on February 26, 2024

March 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on March 7, 2024

Due to Human Resources office by 4:00pm on March 12, 2024

April 5, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on March 21, 2024

Due to Human Resources office by 4:00pm on March 26, 2024

April 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on April 5, 2024

Due to Human Resources office by 4:00pm on April 10, 2024

May 7, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on April 22, 2024

Due to Human Resources office by 4:00pm on April 25, 2024

May 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on May 7, 2024

Due to Human Resources office by 4:00pm on May 10, 2024

June 7, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on May 23, 2024

Due to Human Resources office by 4:00pm on May 28, 2024

June 21, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on June 6, 2024

Due to Human Resources office by 4:00pm on June 11, 2024

July 8, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on June 20, 2024

Due to Human Resources office by 4:00pm on June 25, 2024

July 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on July 5, 2024

Due to Human Resources office by 4:00pm on July 10, 2024

August 7, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on July 23, 2024

Due to Human Resources office by 4:00pm on July 26, 2024

August 22, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on August 7, 2024

Due to Human Resources office by 4:00pm on August 12, 2024

September 9, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on August 23, 2024

Due to Human Resources office by 4:00pm on August 28, 2024

September 20, 2024 Payroll Deadline

Due to Position Control office by 4:00pm on September 5, 2024

Due to Human Resources office by 4:00pm on September 10, 2024


Financial Aid Loads for WS

Financial Aid Loads for WS FY23-24

Term

Last Day to Register

Census Date

Due to FA

To student Employment

To Position Control

To HR

Start Date

In PeopleSoft

Fall

 09/03/2023

9/13/2023

8/8/2023

8/14/2023

8/14/2023

8/21/2023

9/1/2023

9/1/2023

Spring

 01/21/2024

1/31/2024

 12/01/2023

12/7/2023

12/7/2023

12/14/2023

1/2/2024

1/2/2024

Summer I

 06/04/2024

 06/06/2024

 05/13/2024

5/17/2024

5/17/2024

5/23/2024

6/1/2024

6/1/2024

Summer II

 07/12/2024

7/16/2024

 06/11/2024

6/17/2024

6/17/2024

6/21/2024

7/1/2024

7/1/2024

 

 



Part Time Faculty Schedule Loads FY22-23

Part Time Faculty Schedule loads FY23-24

Term

Due to Position Control

Due to HR for Job Load

In PeopleSoft/ Access Needed by

CJD due to Position Control for changes after job load, so that forms are at HR level on time

CJD due to HR for changes after job load, need to be in HR for contract pay load to be successful

Contract Pay Load* HR use only*

Official Job Start Date of EE

Spring

11/15/2023

11/29/2023

12/21/2023

12/19/2023

1/3/2024

1/8/2024

1/16/2024

Summer I

4/1/2024

4/15/2024

5/1/2024

5/14/2024

5/20/2024

6/10/2024

6/1/2024

Summer II

5/1/2024

5/15/2024

6/1/2024

6/25/2024

7/1/2024

7/8/2024

7/16/2024

Fall

7/18/2024

8/1/2024

8/30/2024

8/20/2024

8/26/2024

9/6/2024

9/1/2024


*Need to be in HR for contract pay load to be successful.