Salary Administration
Salary Administration serves as the final destination for all payroll-related documents at UTRGV. Numerous transactions pertaining to employee assignments and payroll forms are processed daily. All transactions go through stringent quality control reviews to ensure employees are paid in both an accurate and timely manner. In support of the university-wide paperless initiative to streamline and automate forms, many of these transactions are entirely electronic.
New Hires / Stipends / Change of Job Data Brief Description Recommendations
Human Resources guide on how to rehire or continue appointments for student employees, graduate assistants, work-study, and part-time nonstudent employees.
HR Portal
Portal Manual:
HR Portal ManualTraining Video:
Click the access training video link to have access. This link is located on the Human Resources -> Salary Administration | UTRGV page. Once you reach the Sign in Zoom page, you will need to access the training by clicking on the SSO icon, then choose your email account and it will prompt you to enter the passcode to watch the HR Portal training. ( Use passcode: Zh6?4iY!). If you have issues accessing the page, sign out, clear the cache, and close all browsers. Then try again.Monthly Payroll Calendar and Timeline for all ePAF Forms and Hiring Proposals
Fiscal Year 2023 - Faculty, Staff Full-Time - Monthly Payroll
October 2, 2023 Pay date Payroll Deadline
Due to Position Control office by 4:00pm on September 13, 2023
Due to Human Resources office by 4:00pm on September 18, 2023
November 1, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on October 12, 2023
Due to Human Resources office by 4:00pm on October 18, 2023
December 1, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on November 10, 2023
Due to Human Resources office by 4:00pm on November 15, 2023
January 2, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on December 11, 2023
Due to Human Resources office by 4:00pm on December 14, 2023
February 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on January 15, 2024
Due to Human Resources office by 4:00pm on January 18, 2024
March 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on February 13, 2024
Due to Human Resources office by 4:00pm on February 16, 2024
April 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on March 13, 2024
Due to Human Resources office by 4:00pm on March 18, 2024
May 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on April 12, 2024
Due to Human Resources office by 4:00pm on April 17, 2024
June 3, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on May 14, 2024
Due to Human Resources office by 4:00pm on May 17, 2024
July 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on June 12, 2024
Due to Human Resources office by 4:00pm on June 17, 2024
August 1, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on July 15, 2024
Due to Human Resources office by 4:00pm on July 18, 2024
September 3, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on August 14, 2024
Due to Human Resources office by 4:00pm on August 19, 2024
Fiscal Year 2023 - Students, Work-Study, and Part-Time - Hourly Paid
October 6, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on September 21, 2023
Due to Human Resources office by 4:00pm on September 26, 2023
October 20, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on October 5, 2023
Due to Human Resources office by 4:00pm on October 10, 2023
November 7, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on October 23, 2023
Due to Human Resources office by 4:00pm on October 26, 2023
November 22, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on November 7, 2023
Due to Human Resources office by 4:00pm on November 10, 2023
December 7, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on November 21, 2023
Due to Human Resources office by 4:00pm on November 27, 2023
December 21, 2023 Payroll Deadline
Due to Position Control office by 4:00pm on December 7, 2023
Due to Human Resources office by 4:00pm on December 12, 2023
January 8, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on December 14, 2022
Due to Human Resources office by 4:00pm on December 19, 2023
January 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on January 5, 2024
Due to Human Resources office by 4:00pm on January 10, 2024
February 7, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on January 23, 2024
Due to Human Resources office by 4:00pm on January 26, 2024
February 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on February 7, 2024
Due to Human Resources office by 4:00pm on February 12, 2024
March 7, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on February 21, 2024
Due to Human Resources office by 4:00pm on February 26, 2024
March 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on March 7, 2024
Due to Human Resources office by 4:00pm on March 12, 2024
April 5, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on March 21, 2024
Due to Human Resources office by 4:00pm on March 26, 2024
April 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on April 5, 2024
Due to Human Resources office by 4:00pm on April 10, 2024
May 7, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on April 22, 2024
Due to Human Resources office by 4:00pm on April 25, 2024
May 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on May 7, 2024
Due to Human Resources office by 4:00pm on May 10, 2024
June 7, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on May 23, 2024
Due to Human Resources office by 4:00pm on May 28, 2024
June 21, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on June 6, 2024
Due to Human Resources office by 4:00pm on June 11, 2024
July 8, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on June 20, 2024
Due to Human Resources office by 4:00pm on June 25, 2024
July 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on July 5, 2024
Due to Human Resources office by 4:00pm on July 10, 2024
August 7, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on July 23, 2024
Due to Human Resources office by 4:00pm on July 26, 2024
August 22, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on August 7, 2024
Due to Human Resources office by 4:00pm on August 12, 2024
September 9, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on August 23, 2024
Due to Human Resources office by 4:00pm on August 28, 2024
September 20, 2024 Payroll Deadline
Due to Position Control office by 4:00pm on September 5, 2024
Due to Human Resources office by 4:00pm on September 10, 2024
Semi Monthly Payroll Timeline for College Workstudy loads
Financial Aid Loads for WS
Financial Aid Loads for WS FY23-24 |
||||||||
Term |
Last Day to Register |
Census Date |
Due to FA |
To student Employment |
To Position Control |
To HR |
Start Date |
In PeopleSoft |
Fall |
09/03/2023 |
9/13/2023 |
8/8/2023 |
8/14/2023 |
8/14/2023 |
8/21/2023 |
9/1/2023 |
9/1/2023 |
Spring |
01/21/2024 |
1/31/2024 |
12/01/2023 |
12/7/2023 |
12/7/2023 |
12/14/2023 |
1/2/2024 |
1/2/2024 |
Summer I |
06/04/2024 |
06/06/2024 |
05/13/2024 |
5/17/2024 |
5/17/2024 |
5/23/2024 |
6/1/2024 |
6/1/2024 |
Summer II |
07/12/2024 |
7/16/2024 |
06/11/2024 |
6/17/2024 |
6/17/2024 |
6/21/2024 |
7/1/2024 |
7/1/2024 |
Monthly Payroll Timeline for Part Time Lecturer loads
Part Time Faculty Schedule Loads FY22-23
Part Time Faculty Schedule loads FY23-24 |
|||||||
Term |
Due to Position Control |
Due to HR for Job Load |
In PeopleSoft/ Access Needed by |
CJD due to Position Control for changes after job load, so that forms are at HR level on time |
CJD due to HR for changes after job load, need to be in HR for contract pay load to be successful |
Contract Pay Load* HR use only* |
Official Job Start Date of EE |
Spring |
11/15/2023 |
11/29/2023 |
12/21/2023 |
12/19/2023 |
1/3/2024 |
1/8/2024 |
1/16/2024 |
Summer I |
4/1/2024 |
4/15/2024 |
5/1/2024 |
5/14/2024 |
5/20/2024 |
6/10/2024 |
6/1/2024 |
Summer II |
5/1/2024 |
5/15/2024 |
6/1/2024 |
6/25/2024 |
7/1/2024 |
7/8/2024 |
7/16/2024 |
Fall |
7/18/2024 |
8/1/2024 |
8/30/2024 |
8/20/2024 |
8/26/2024 |
9/6/2024 |
9/1/2024 |
*Need to be in HR for contract pay load to be successful.